Cascade SIGGRAPH Board Meeting

October 5, 2005

Minutes by Fran Zandonella

Please send all corrections to Fran Z.

Location

The Daily Cafe, The Pearl in Portland

Time: 12:45p – 1:50 pm

Attendees

Jeff Borg, Andrew Dennis, Fran Zandonella

Minutes

Minutes from August (8/11/05) and September (9/13/05) were approved.

Old Business

Review of Last Month’s Action Items

PSCC Workshop at SIGGRAPH 2005

Fran McAfee sent a copy of the SVR video pick up sheet.

It appears that either someone signed for us, or no one did.  Fran M.

will send us an SVR as soon as he can.  He will also make sure this

won’t happen to another chapter next year.

Membership

Fran updated the email announcements list with the new names from Demetra’s list.

Website

Fran updated the event page with the information from Demetra.  She passed around a copy of the events web page.

New Business

None.

Committee Reports

Programming Committee

Demetra was not present to give the Committee Report.  We’ll get one by email, or at the next Board meeting.

Events

Web Design

This meeting is October 14th.  Our website has been updated with the latest information.  Jeff won’t be at the meeting, so Demetra will need to make the announcements and introduction.

We talked about the different roles people will play on Friday.  Andrew or Michael will handle money.  Fran will handle membership questions and concerns.

Michael usually orders pizzas and brings drinks.  Since this is at a place that serves food, we need to check with Demetra about the food policy.  The Board voted that Demetra be allowed to spend up to $60 on appetizers and drinks if we can’t bring in food.

Some one needs to send out the meeting announcement this week.

* Fran will send out the meeting announcement.

There is an RSVP line in the meeting announcement.  Who gets the RSVP’s?

* Fran will find out where the rsvp email goes to.

There was a brief discussion of how to send out meeting announcements.

Electronic Theatre

Demetra has contacted Sam.  He gave her some possible weekend dates.  A Sunday afternoon could be good.  We are still trying to get ahold of the Hollywood Theatre and checking on other venues.

We can apply for a grant from SIGGRAPH for this meeting.  Jeff will start the process on that.

Moongirl Presentation – Laika Studios (formerly Vinton

Studios)

Fran still needs to look into this.

SIGGRAPH Talks

Jeff is still looking into it.

Membership

Fran went thru the membership database.  We have 1 new member from September.

Right now, we have only about 5 current members.  Fran renewed at the board meeting.  She encourages all the board members to sign up or renew.

From what Fran can tell, there are no renewal processes or forms.  She will be making some soon.

The Board agreed to extend all members who expired last year (between 7/2004 to present) 3 months until December 31, 2005.  Members who expire between September 2005 and December 2005 will have their renewal date pushed back 3 months.

Fran will bring membership forms to the meeting, as well as a couple of copies of the membership list.

Who has the membership card form?  Our new member Amber needs a card.

* Fran will ask Michael about the membership card form.

* All the board members should sign up or renew.

* Jeff will send an email to our “members” to tell them of the membership extension, our upcoming programs, and our new email announcement lists.

* Fran will send Jeff a list of the current members.

* Fran will create a renewal process so all previous members are given a chance to renew for the year.

* Jeff will contact our Board Members at Large and see if they still want to be on the Board.

Public Relations

Andrew mentioned that we should send separate emails telling people about our mailing lists.  We have an announcements list, a jobs list, and a talk list.  We should also ask our members and friends to forward the announcements to anyone who might be interested.

* Jeff will send email to the announcements list to tell them about our other email lists.

Website

Herc sent out directions on how to use the twiki.

Andrew asks us to try out the twiki page and let him know if there are any problems.

* Fran will look into getting a page / form / mailing list for announcements

so people can add themselves to the announcement list.

Next Meeting

Our next meeting will be Friday, October 21st, at

12:30pm at the Daily Cafe in The Pearl.

The meeting adjourned at 1:50pm.

Action Items

============

Membership

* All the board members should sign up or renew.

* Fran will ask Michael about the membership card form.

* Jeff will send an email to our “members” to tell them of the membership extension, our upcoming programs, and our new email announcement lists.

* Fran will send Jeff a list of the current members.

* Fran will create a renewal process so all previous members are given a chance to renew for the year.

* Jeff will contact our Board Members at Large and see if they still want to be on the Board.

Events

Web Design Meeting

* Fran will send out the meeting announcement.

* Fran will find out where the rsvp email goes to.

Electronic Theatre

Jeff will start the process to apply for a SIGGRAPH grant for this meeting.

Moongirl Presentation – Laika Studios (formerly Vinton

Studios)

* As soon as more people get back, Fran will find out if a presentation

is possible.

SIGGRAPH Talks

* Jeff will follow up on some of his contacts re: local speakers who presented at SIGGRAPH 2005.

Public Relations

* Jeff will send email to the announcements list to tell them about our other email lists.

Website

* Fran will look into getting a page / form / mailing list for announcements

so people can add themselves to the announcement list.