Steering Committee Meeting
Summary by Herc Silverstein
Location: Doubletree, Downtown Portland
Time: Aug 1, 2002
– Discuss follow-through
– Program Committe coordination
– This is planning for the chapter’s events
– Andy will be in charge of all of these
– People will report to Andy
– Andy will report, as necessary, to the chair
– email lists
– it was agreed that separate lists for each
comittee would be good and should be setup
– this will minimize emails to those on the steering
– Marlynn reminded us all that at least 3 weeks notice
– Events and general meetings
– Some confusion as to what these terms meant. We seem to have
agreed on the following.
– General meetings are the ones we have been doing.
This includes the Will Vinton event even though it
was a big drawer. Size doesn’t determine whether it
is an event or a meeting.
– Events are specially coordinated/arranged above and beyond
the normal meetings. May involve extra fees.
– Question of what to charge for regular events. We said
it’d be free if you were a member of the Cascade Chapter.
Otherwise, there will be an entrance fee.
– Governing SIGGRAPH recommends about 4 gen meetings/year
when starting out
– Governing SIGGRAPH will give us $200, plus we can get loans
of $1000 at a time which have to be paid back w/in 4 months
– Showing of reels at general meetings
– Wish we could get more students to show
– Seemed to be feeling that students needed more motiviation
and that the current setup isn’t attractive enough. Also,
having work in front of the whole group may be too
intimidating for students.
– Will try to make this more attractive by making the viewings
more private and getting more one-on-one feedback to the students
– This was mentioned as something that could be considered.
– The Board
– We know for sure that treasurer and PR positions (Erin
and Marlynn) will be leaving and not running for re-election
– All positions will be up for election
– Bios should include description of who they are,
education, professional info, why they think they’d
be the best candidate and/or what they would bring
to the position/organization
– Aug 4: send out request for candidates and bios
ask candidates to mail back to
– Aug 21: Post and/or email out the bios
to all members
– Aug 28 (midnight PDT): all votes must be returned
– We have now voted on this twice. It was suggested
that we yet again change what we want to charge
– typical dues are:
– $25 for regular non-ACM
– $15 for member or student
– corporate: $50 first person, $10 each person thereafter
– coroporate sponsor: $250
– no decision seems to have been reached on this
– work on the form can be done
– some info like address is needed, but this shouldn’t hold
up the work
– Need a letter signed by chair. Michael doesn’t need to write it
necessarily. Not clear who was going to write this, but
Michael seemed to implicitly agree to this.
– website needs to be updated. Michael said that currently the website
says that to become a member you just fill in the email box
– Herc to talk with Mark Noland. Hopefully, Mark can help us out
with the Hollywood Theater arrangements.
– Herc to be lead on planning of this event
– legalities. Seems like we are ok. Other chapters have done this.
– need to make sure we get enough money to cover costs. Might
cost 500-600 to put on this event.
– reel is on a DVD so we will have to make sure that we can
have this shown reasonably in the theater
– Michael to work on getting $200 from SIGGRAPH to help with this
– This will be the first event we have where we will charge dues
We are not to use “sponsor”. These companies/people should be
referred to as “donors”.
– NEXT COMMITTEE MEETING
Categorised in: Archives
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