Cascade SIGGRAPH Board Meeting

March 9, 2006

Minutes by Fran Zandonella

Please send all corrections to Fran Z.

Location

Esan Thai Restaurant, 2764 NW Thurman St. in Portland

Time: 12:45p – 1:40 pm

Attendees

Jeff Borg, Andrew Dennis, Fran Zandonella

Minutes

All previous minutes approved.  Minutes from October (10/5/05, 10/21/05), November (11/21/05), December (12/9/05), January (1/9/06), and February (2/13/06) were approved with no further corrections.

New Business

Elections

Elections take place in June.  All current officers are willing to run for office again.

Herc said he would be willing to help with the nominating committee.  Fran still needs to ask Adam and Michael if any of them would be willing to head and/or serve on the nominating committee.

* Jeff will send an email to the announcement list asking for nominations.

* Fran will send Jeff an example of the email from the LA Chapter.

* Fran will ask Adam and Michael if any of them would be willing to head and/or serve on the nominating committee.

Business Cards

All officers got business cards at the last meeting.  Does anyone need more?  Fran will print up some more as needed.

* Fran will print up 10 cards each for Jeff and Demetra using our business card stock on her home printer.

Membership

We now have 59 members.  We got 23 new memberships at the last meeting, and 1 renewal.  The membership cards have gone out in the mail.  Fran emailed Chapters Chair Fran McCafee with a report of our meeting.

We also now have 290 email addresses on our announcement list.

* Andy volunteered to put up a membership database on the web in the Fall.

Committee Reports

Events

General Meeting Topics

The Board has decided that it would be a good idea to send out an announcement of the next meeting 3 days after the most recent meeting.

A general reminder:  ACM SIGGRAPH does not allow children under the age of 16 at their meetings.  This needs to be made clear to any parent or guardian bringing a child, even if the child is let into the meeting.

The Board wants to put together a list of companies that are applicable to our organization.

* Jeff and Fran will put together a list of companies that are applicable to our organization.

The Board also wants to put together a list of educators who need to be informed about our events and might want to work with us in bringing cool speakers to Portland.

* Jeff and Fran will put together a list of educators for us to announce our meetings to.

We definitely want to keep the chapter focused in the professional directions.

February Meeting, Moongirl Talk, February 27, 2006

Special thanks to Demetra for all her hard work in making this meeting come together!  3DV and Laika were very impressed with the event.  Great job everyone!

We need the list of volunteers at this event.

* Fran will get the info from Demetra.

March Meeting, How to Get a Job in CG, March 20, 2006

Demetra has asked for 20 free vouchers for entry for PCC students.  The Board voted unanimously to approve this request.

We were wondering if we can get ropes for management of crowds in the lobby.  None of us except for Demetra has seen the space.

None of us knew what the RSVPs were for this event.

* Jeff will send an email about this event to the announcements email address.

One of our speakers, Patrick Van Pelt, might have to bow out due to moving that day.  We might be able to get Lindsay Bell to fill in.

* Jeff will ask Lindsay Bell if he can fill in for Patrick.

April Meeting, Bring Your Own Art, April 3, 2006

This meeting will be held in the Exhibition Hall at the Art Institute.  Set up is on April 2nd, the exhibit is on April 3rd, and tear down is April 4th.  Fran checked the S’2005 Electronic Arts catalog and none of the artists from that show live in Portland (or even Oregon!).

We need to have a warning about the content at the entrance to this show, since there is not a lot screening for this show.

The Board voted unanimously to make this a free event.

We would like to find a sponsor for the food for this event.

We might need a laptop for this event.

* Andy will ask around to see if we need a laptop and if we can borrow one for the April event.

April Meeting, Social Hour, April 17, 2006

Since the April meeting is so early in the month, and since so many people enjoyed the January meeting, the Programming Committee is planning another social hour in April.  The programming meeting will check out Zaytoons on Alberta Ave. to see if that is a good venue for our social hour.

Upcoming Meetings

May

We still need speakers/subjects for the May meeting.

Some suggestions for possible meetings are something on CG or opengl from the Oregon Software Development Lab (Linus Torvalds) or from Wacom (of Wacom tablet fame).

SIGGRAPH 2006 Conference, July 30 – Aug 3, 2006

Fran explained again to the Board some general information about the SIGGRAPH 2006 Conference.  Demetra and Fran will probably be going, while Jeff and Andy probably will not be going.

* Jeff will ask Fran McCafee about the posters, pins, and other promotional items for SIGGRAPH 2006.

Logo Contest

We still need to drum up entries for this contest.

Financial Report

Andy presented the chapter’s financial statement.  We have $1840.57 in Assets, $204.92 in Liabilities, $60.42 in recent Expenses (for February meeting items), $539 in new memberships since February, and $360 from walkins at the February meeting.

We discussed that now that we have a lot of meetings coming up, and we have some cash in the bank, we need to have budgets for each meeting so we can make good decisions on how to pay for those meetings.

* Andy will make up budgets for our upcoming meetings.

Website

At the February meeting, Fran asked Lindsay Bell if he would like to volunteer as webmaster, or if he could recommend someone to be our webmaster.

The E-Services committee of the PSCC (Professional and Students Chapters Committee) has created a plone website for us, and redirected the http://www.cascade.siggraph.org website to point to our current website http://www.cascadesiggraph.org.

Fran said that the forwarding seems to be working OK.

* Andy will confirm with Thierry of the PSCC that all is well with the website forwarding.

Next Meeting

Our next meeting is March 24, 2006 at 12:30p,

at Esan Thai Restaurant, 2764 NW Thurman St.

The meeting adjourned at 1:40pm.

Action Items

============

Elections

* Jeff will send an email to the announcement list asking for nominations.

* Fran will send Jeff an example of the email from the LA Chapter.

* Fran will ask Adam and Michael if any of them would be willing to head and/or serve on the nominating committee.

Business Cards

* Fran will print up 10 cards each for Jeff and Demetra using our business card stock on her home printer.

Membership

* Andy volunteered to put up a membership database on the web in the Fall.

Events

General

* Jeff and Fran will put together a list of companies that are applicable to our organization.

* Jeff and Fran will put together a list of educators for us to announce our meetings to.

March Meeting, How to Get a Job in CG, March 20, 2006

* Jeff will send an email about this event to the announcements email address.

* Jeff will ask Lindsay Bell if he can fill in for Patrick.

April Meeting, BYOA, April 4, 2006

* Andy will ask around to see if we need a laptop and if we can borrow one for the April event.

S’2006 Conference

* Jeff will ask Fran McCafee about the posters, pins, and other promotional items for SIGGRAPH 2006.

Financial

* Andy will make up budgets for our upcoming meetings.

Website

* Andy will confirm with Thierry of the PSCC that all is well with the website forwarding.