Cascade SIGGRAPH Board Meeting

March 31, 2006

Minutes by Fran Zandonella

Please send all corrections to Fran Z.

Location

Esan Thai Restaurant, 2764 NW Thurman St. in Portland

Time: 12:45p – 1:50 pm

Attendees

Demetra Gilmore Arnett, Andrew Dennis, Fran Zandonella

Minutes

Minutes from March (3/9/06) were approved.

New Business

Volunteers

Fran has added all the current volunteers to the volunteer email list:  volunteers (at)

cascadesiggraph.org .  If anyone recruits any volunteers, please let Fran or Andy know and they will

add them to the list.

Email Lists

Andy had some concerns about how people sign up for the announcements email list.  Fran clarified

that she updated the Join web page ( http://www.cascadesiggraph.org/signup.html ) to make it easier

for people to sign up on the announcement lists.  Previously, interested people filled out a form

that was mailed to info (at) cascadesiggraph.org and secretary (at) cascadesiggraph.org .  Michael

or Fran would need to add them manually to the list.  However, in our emails we ask people to send

email to subscribe (at) cascadesiggraph.org .  When people do that, Andy manually adds them to our

announcements list.  Fran updated the web pages to now send email to subscribe (at)

cascadesiggraph.org .

Old Business

Business Cards

Demetra still needs more cards.  Fran did some checking into costs.  It will probably cost about

$200 – $300 to get all the cards we need.  The main cost is in set-up.  Fran talked to Chris Rummel

of Minuteman Press (on Thurman) and he said that it is about $60 for the setup.  He could do a

generic card, and then we could just print off the names we want on them.  We could also do printing

via an online printing company.

* Fran will print up 10 more cards for Demetra.

Membership

We now have 57 members.  We got 5 new memberships at the last (Mar 20th) meeting, and 1 renewal.  The

membership cards have gone out in the mail.  Fran emailed Chapters Chair Fran McCafee with a report

of our meeting.

Committee Reports

Events

General Meeting Topics

Money Handling at Meetings

Andy will work on procedures for handling money at the meetings.  He wants to make sure that money

gets handed off properly and is accounted for.  Also, only “trusted” volunteers should be handling

money.  No one should handle money unless Andy approves them, and they have been oriented.  Fran

will keep a list of “trusted” volunteers.

* Andy will work on procedures for handling money at the meetings.

March Meeting, How to Get a Job in CG, March 20, 2006

This was a great meeting and a great venue.  We hope to work with the PCC more in the future.  The

theatre is very nice.  Perhaps we could hold the Electronic Theatre there in the Fall?

April Meeting, Bring Your Own Art, April 3, 2006

This meeting will be held in the Exhibition Hall at the Art Institute.  Set up is on April 2nd, the

exhibit is on April 3rd, and tear down is April 4th.

There were some concerns about canceling this meeting, or not advertising it heavily because we

might not get many artists.  However, everyone felt that it is OK if this year starts out small,

because it is our first year doing this.

In future (next year), we should make this part of a First Thursday or a Last Thursday.  Perhaps we

could do something quarterly or monthly.  In the coming year, the Board could work on finding local

CG artists to invite and work with to make this happen in a bigger way.  Having one person to

coordinate this as an ongoing event would be nice.  If the event gets big enough, then we could do

it in a juried manner.

The Board approved spending no more than $75 for food at this meeting.  Demetra can go to Costco and

Whole Foods for platters and drinks.

* Fran will bring new membership forms to the April meeting.

April Meeting, Social Hour, April 20, 2006

The Programming Committee checked out Zaytoons on Alberta Ave. and found it too smoky for a Social,

though it was nice before it got smoky.  Demetra will look into more smoke free places for the

future.  For this meeting, we will meet again at Huber’s since everyone liked it so much last time.

May Meeting, TBD, May 18, 2006

We still need speakers/subjects for the May meeting.

Some suggestions for possible meetings are something on CG or opengl from the Oregon Software

Development Lab (Linus Torvalds – opengl, open graphics software), from Wacom (of Wacom tablet

fame), the WIKI guy, or ask Jeff Williams (Intel).

* Fran still needs to talk to Adam Lake to see if he has any ideas.

Financial Report

Andy presented the chapter’s financial statement.  We have $2027.57 in Assets, $390.50 in

Liabilities, $185.58 in recent Expenses (for March meeting items), $187 in new memberships and

walkins at the March meeting.

Website

Nothing further discussed.

Next Meeting

Our next proposed meeting is May 5th, 2006 at 12:30 pm,

at the new Lucky Lab in the NorthWest, 1945 NW Quimby.

Note this may change since we want Jeff, Michael and Herc to be

able to attend.

The meeting adjourned at 1:50pm.

Action Items

============

Business Cards

* Fran will print up 10 more cards for Demetra.

Events

General

Money Handling at Meetings

* Andy will work on procedures for handling money at the meetings.

April Meeting, BYOA, April 4, 2006

* Fran will bring new membership forms to the April meeting.

May Meeting, TBD, May 18, 2006

* Fran still needs to talk to Adam Lake to see if he has any ideas.