Cascade SIGGRAPH Board Meeting

May 19, 2006

Minutes by Fran Zandonella

Please send all corrections to Fran Z.

Location

Lucky Lab, 1945 NW Quimby St. in Portland

Time: 12:30p – 2:00 pm

Attendees

Jeff Borg, Demetra Gilmore Arnett, Andrew Dennis, Fran Zandonella, Herc Silverstein

Minutes

Minutes from April (4/21/06) were not approved.

Old Business

Logos

Demetra brought some logos for the Board to look at.  We picked 2 that we liked, but they needed

some changes.  Demetra will ask the creators to re-work them and re-present them.  We need a logo

by July 1st to be put onto our new business cards.

* Demetra will ask the finalists to re-work their logos and re-submit them.  She will email the

new logos to us after she gets the new versions.

SIGGRAPH 2006 Conference

Demetra says she probably will not be able to go.

Future SIGGRAPH Conference in Portland

Jeff contacted Fran McCafee to get the site selection requirements from SIGGRAPH.  He has passed

the requirements on to the POVA (Portland Oregon Visitors Association).  SIGGRAPH requires 5,000

available hotel rooms and Portland has 3,500.  However, there may be more than 3500 in the Portland

area when you count hotel rooms in nearby cities like Vancouver, Beaverton, etc.

Business Cards

Demetra will look into finding a good place to get business cards.  We will get them after the

elections (early July) so we will have them before SIGGRAPH.

* Demetra will send the Board email with the cost quotes for getting business cards.

New Business

Bylaws

With the upcoming elections, the Board decided to review the Bylaws.  After the review, it was noted

that there are some bylaws that we were not acquainted with, and some bylaws that need revision.

The following changes have been proposed.  All changes were unanimously approved by the Board

Members present.  Jeff will submit our proposed changes to two ACM committees: the Membership

Activities Board, and the ACM Constitution and Bylaws Committee.  If approved by these committees,

these changes will be presented to the chapter membership for a vote.

* Jeff will submit our proposed Bylaw changes to the ACM committees: Membership Activities Board,

and the ACM Constitution and Bylaws Committee

Article V – Officers

1. The officers of this Chapter shall be: Chair, Vice-Chair, Secretary, Treasurer,

and Public Relations Officer.

Changed proposed by Jeff Borg and seconded by Demetra, change to:

1. The officers of this Chapter shall be: Chair, Vice-Chair, Secretary, and Treasurer.

Article VII – Board of Directors

1. The Board of Directors shall consist of the present officers of the Chapter,

the immediate past Chair and eight Members-at-Large.

2. A Member-at-Large shall take office on July and serve for one year.

3. All members of the Board of Directors must be voting members of the Chapter.

Replacements for resigned Members-at-Large will be nominated by the Board of Directors.

Replacements will be appointed by the Chair if a majority of the Board votes “Yes” on

their appointment.

Changed proposed by Jeff Borg.  Change to:

1. The Board of Directors shall consist of the present officers of the Chapter,

the immediate past Chair and two Members-at-Large.

2. A Member-at-Large shall take office on July 1 and serve for one year.

3. All members of the Board of Directors must be voting members of the Chapter.

4. Replacements for resigned Members-at-Large will be nominated by the Board of Directors.

Replacements will be appointed by the Chair if a majority of the Board votes “Yes” on

their appointment.

Article XII – Amendment and Election Procedures

3. Elections will be conducted by email. Ballots will be prepared by the Secretary

and emailed to all current voting Chapter members. Four weeks in advance of the

ballots going out by email, the Secretary will email all Chapter members a reminder

of the upcoming email election.  After the ballots are emailed, the membership

will have 7 days to vote. Vote responses will be accepted by postal mail or email,

but must be received within 7 days of the email ballot.  Officers and Members-at-Large

will be elected by a plurality of votes cast.

Changed proposed by Fran Zandonella, seconded by Jeff Borg.  Change to:

3. Elections will be conducted by email. Ballots will be prepared by the Secretary

and emailed sent to all current voting Chapter members. Four weeks in advance of the

ballots going out by email being sent, the Secretary will email send all Chapter

members a reminder of the upcoming email election.  After the ballots are emailed

sent, the membership will have 7 days to vote. Vote responses will be accepted by

postal mail or email, but must be received within 7 days of the email ballot by

the election deadline.  The ballots must be totaled by June 26th.  Officers

and Members-at-Large will be elected by a plurality of votes cast.

NW Games Festival, June 3rd (1pm – ??)

The NW Games Festival at Portland State University has invited us to have a table at their event.

Herc and Jeff can man a table there from 1pm – ??.  Jeff will get a clarification on the times we

need to man our table.  While there, we will:

1) Network with Gamers to see about getting speakers for a January or February meeting.

2) Increase awareness of ACM SIGGRAPH and the Cascade chapter.

3) Sign people up on our mailing list.

ASIFA Joint Meeting

We would like to do a joint meeting with ASIFA sometime next Spring, before the Animation Festival

that is coming up in June 2007.  Fran met with some of the ASIFA Portland chapter leaders last

month.  She invited them to our Yearly Planning meeting that is coming up in June or July so that we

can plan a joint meeting.

Committee Reports

Events

April Meeting, Social Hour at Huber’s, April 20, 2006

Fran still needs the attendance number for the social (which Andrew has).

* Andy will email Fran will the number of people who attended this event.

May Meeting, Using Sound with Computer Graphics, May 18, 2006

The May meeting will be cancelled because we couldn’t get the speakers / location nailed down soon

enough.  This talk might move to November.  The focus is now on the June meeting.

June Meeting, The Evolving World of 3D Modeling, June 22, 2006

Demetra needs to get in touch with Mark Macey about the status of this meeting.  She has been

playing phone tag with him.

As a back up to this meeting, Herc has been looking into having Intel speak on their current

research.  He hasn’t heard back from Intel yet.  Herc will contact Adam Lake and Jeffrey Williams to

see if they can help out with an Intel meeting.

* Herc will contact Adam Lake and Jeffrey Williams to see if they can help out with an Intel

meeting.

Note that election results will be announced at this meeting.

Nominations & Elections

The deadline for nominations was extended to May 25, 2006.  Everyone got their bios in early (thank

you!).  We only have one candidate running for each office, except for Public Relations Officer.

Elections will start (via email as specified in our Bylaws) on June 11, 2006 and conclude on June

18th.  Election results will be announced at our June meeting.

* Fran will send out the ballots on June 11th, 2006.  She will update the website with the bios and

election information.

Membership

We now have 59 members now and over 300 on the announcement email list.

Financial Report

No new report for this month.

Website

Twiki Page

Herc and Andrew got the twiki up and running.  He will start an initial “website design” page.

Fran needs to do some website updates (we need a webmaster! 🙂 .  We talked about putting the job

listings on the website.  Chi Foo has some great job listings.

* Herc will update the website twiki page with a basic structure for our website design project.

* Fran will link the twiki into our main website.

* Fran will update the schedule on the web.

* Fran will look into putting our jobs onto the website so we don’t always need to email them.

Next Meeting

Our next proposed meeting is June 15th, 2006 at 12:30 pm,

Lucky Lab, 1945 NW Quimby St. in Portland

The next Programming Meeting is June 8th at 6pm, location TBD.

The meeting adjourned at 2:00pm.

Action Items

============

Logos

* Demetra will ask the finalists to re-work their logos and re-submit them.  She will email the new

logos to us after she gets the new versions.

Business Cards

* Demetra will send the Board email with the cost quotes for getting business cards.

Events

April Social, Social Hour at Huber’s, April 20, 2006

* Andy will email Fran will the number of people who attended this event.

June Meeting, The Evolving World of 3D Modeling, June 22, 2006

* Herc will contact Adam Lake and Jeffrey Williams to see if they can help out with an Intel meeting.

* Demetra will talk to Mark Macey to help get this meeting going.

Nominations & Elections

* Fran will send out the ballots on June 11th, 2006.  She will update the website with the bios and

election information.

Bylaw Proposed Changes

* Jeff will submit our proposed Bylaw changes to the ACM committees: Membership Activities Board,

and the ACM Constitution and Bylaws Committee

Website

* Herc will update the website twiki page with a basic structure for our website design project.

* Fran will link the twiki into our main website.

* Fran will update the schedule on the web.

* Fran will look into putting our jobs onto the website so we don’t always need to email them.